CAPA Plan Template

Every organization needs a clear process to find problems, fix them, and prevent them from happening again. A CAPA plan template helps you document root causes, assign actions, and confirm that your team resolves each issue completely. Use this free template to build a structured, compliant CAPA program that improves quality and safety.

What is a CAPA Plan?

A corrective and preventive action (CAPA) plan shows how your team identifies problems, investigates their causes, and applies permanent solutions. Many industries like manufacturing, pharmaceuticals, and food processing require CAPA documentation as part of their quality management systems.

An effective CAPA plan helps you correct nonconformities, meet regulatory standards, and strengthen continuous improvement efforts.

What’s Included in This CAPA Plan Template

This editable Word document guides your team through every stage of the CAPA process. It includes sections for:

• Problem description with details about people, equipment, and procedures involved
• Root cause analysis to record findings and supporting evidence
• Corrective actions that fix immediate issues
• Preventive actions that eliminate recurring problems
• Implementation plan that assigns responsibility and sets deadlines

Each section helps your team organize data, track progress, and confirm results.

Why Use a Template for CAPA?

A standardized CAPA plan helps your team:

• Identify and correct issues quickly
• Maintain detailed audit and inspection records
• Assign clear ownership for every action item
• Improve communication across departments
• Comply with ISO, FDA, and OSHA requirements

This template saves time, improves documentation, and keeps your team accountable through every step of the CAPA process.

Download the free CAPA plan template today to strengthen your quality system and help your team close out corrective and preventive actions with confidence.