Employment Termination Form

An organized offboarding process protects your company and ensures departing employees complete all required steps. An employment termination form provides a clear checklist for supervisors and HR teams to manage equipment returns, access removal, and final documentation. This free form helps organizations maintain compliance and streamline employee separations.

What is an Employment Termination Form?

An employment termination form documents the details of an employee’s departure and outlines all required offboarding actions. HR and management teams use it to confirm that every department completes its responsibilities before finalizing the termination.

Employers can use this form for resignations, layoffs, or dismissals to maintain accurate records and prevent missed tasks or security gaps.

What’s Included in This Form

This editable Word document includes every section needed to manage employee terminations effectively. It provides space for:

• Employee and supervisor contact details
• Department, role, and termination dates
• Checklist of required actions such as equipment collection, exit interviews, and access removal
• Final confirmation and sign-off for HR records

Supervisors can attach the completed form to the employee’s personnel file to document closure and compliance.

Why Document Employee Terminations?

A consistent termination process helps your organization:

• Standardize employee offboarding procedures
• Recover company equipment and credentials efficiently
• Protect confidential data and control system access
• Verify that HR and management complete all required steps
• Maintain compliance with labor laws and audit standards

Using this form keeps your offboarding process organized and ensures that every termination follows proper documentation protocols. Plus, having it on file can help you in the event that an employee files a wrongful termination lawsuit.

Download the free employment termination form today to simplify offboarding, protect company assets, and support a compliant HR process.