Reporting near misses [with examples]

In this post:

• Definition of a near miss
• Near miss report format
• Examples of near misses

Incident investigation has been the cornerstone of many advancements in the field of environmental, health, and safety. To use insights for control measures, however, teams must first commit to reporting all events that occur.

This includes near misses, which are often overlooked when the hustle and bustle of the workday takes precedence. But reporting and investigating these events is a worthwhile process that will help you create a safer, more efficient workplace in the years to come.

What is the definition of a near miss?

A near miss is any incident that doesn’t result in injury or damage but has the potential to—given a slightly different set of variables. Because near misses don’t cause an immediate issue, it’s easy to brush them off and keep moving forward.

But reporting and investigating near misses is essential for the safety and wellbeing of your workers. These types of incidents can provide you with important information on areas of opportunity within the workplace. When it comes to incident prevention, near misses are one of the most valuable tools you have.

What is the format of a near miss report?

The OSHA recordkeeping standard applies to injuries, illnesses, and fatalities which means that you’re not required to report near misses. But for internal recordkeeping purposes, you can use a similar format for near miss reports, with more of an emphasis on action items.

In general, here is the information you should include in a near miss report:

• Date, time, and location of the incident
• Department
• Incident description
• Root cause (behavior, equipment, etc.)
• Supporting documents (photos, hazard analyses, etc.)
• Next steps and specific action items

Anyone reading a near miss report should be able to understand exactly how and why an incident occurred. And you’ll want to make sure to store these documents so they’re easily accessible. Many sites use an EHS software system to upload their reports, including supporting evidence like photos and risk assessments.

What are some examples of near misses?

Near misses aren’t limited to a specific type of incident. They can include everything from equipment malfunctions to worker-to-worker violence. Some categories of near misses that you might deal with in the workplace include:

• Mishandling of chemicals or hazardous materials
• Transportation close calls
• Equipment malfunctions
• Slips, trips, and falls without injury
• Signage-related incidents
• Narrow escapes from workplace hazards

Below are 10 examples of near misses that you might encounter in the workplace.

1. A PIT driver runs into the side of pallet racking without causing damage.
2. A worker trips over discarded boxes on the floor without sustaining an injury.
3. Two workers throw tools across the workspace to each other and nearly hit a coworker.
4. A repair technician is almost hit by a PIT driver who runs through a stop sign in the aisle.
5. A worker is seen working on a platform without their fall harness hooked up.
6. A heavy tool falls from its storage location and almost hits a worker in the head.
7. In a hot work area, a small fire is put out without injury or property damage.
8. A worker is seen walking through the trailer yard without a high visibility vest.
9. A forklift driver loses control, knocking over product without hitting any workers.
10. A worker loses their glove while trying to fix a conveyor without turning off the power.

A best practice to follow is to document everything even if you’re not exactly sure how to categorize it. Remember, the point of recording near misses is to gather information for internal use.

The key is following up on near misses to identify the root causes. Use the 5 why root cause analysis technique if you’re struggling to determine the issue. Once you’ve found it, you can use the near miss to create a control measure that prevents it from happening again.

Other posts you might like:

• How to restructure your EHS reporting process
• Creating a site-specific safety plan
• 6 examples where spreadsheets fall short in EHS management